Vacancy: Medical Secretary

Job Responsibilities

• To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team
• Processing referrals using the electronic referral system (ERS) and letters as requested
• Taking meeting minutes and sharing with relevant team.
• Typing letters, reports and associated documentation as required
• Managing all enquires in an effective manner and Managing all administrative queries as necessary
• Actioning all incoming email
• Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
• Maintaining an accurate referrals database
• Scanning of patient related documentation and attaching scanned documents to patients’ healthcare records
• Inputting data into the patients’ healthcare records as necessary
• Carrying out system searches as requested
• Processing requests for information i.e., SAR, insurance/solicitors letters and DVLA forms
• The post holder will take instruction on a day to day basis from the Practice manager. However, the post-holder is expected to be self-directed and self-motivated using their own initiative and requiring minimum input from the Practice Manager. The Post-holder’s work is formally reviewed by annual appraisal
• Maintaining a clean, tidy, effective working area at all times
• Supporting all clinical staff with general administrative tasks as requested
• The post-holder must be proactive in forward planning, identifying and implementing improvements within and beyond their key result areas, anticipating and communicating future internal and external requirements.

Work Remotely

• No